Mary Rees: Good afternoon and welcome to Moorpark Campus Update. We're going to wait just a minute, while people are joining us.
Good afternoon we're going to wait just another minute, while we're having everyone join us for this afternoon's Moorpark Campus Update.
Great. Go ahead and get started. Welcome to the August 4 Moorpark College Update. We are so glad to have you. We have a lot of information.
A lot of opportunities to share information with all of you. So thank you so much for joining us. In today's agenda, we're going to be talking about the vaccine requirement for employees and students. We're going to go over our COVID dashboard to see where we are, as far as
those that have been exposed, and those are that are quarantined. Go over our medical and our health exemptions for the vaccine mandate.
Talk about a student survey that we had regarding the vaccine mandate.
And then regular updates from Business Services and Academic Affairs. And we have the wonderful opportunity to get some additional information about our Undocumented Student Action Week.
Which is coming up, as well as some of the fabulous things that are ongoing for Latinx Heritage Month. So welcome, welcome.
Good afternoon Julius. Oh, I should also mentioned. I should have started with this, excuse me. That the update is being recorded, and it is closed captioned if you are interested in seeing the closed captions, please click the CC at the bottom of your screen. So welcome. Good afternoon Julius.
Julius Sokenu: Good afternoon everyone, and thank you
so much for joining us this afternoon. We have a lot on
our plates, so want to make sure we're getting into it as much as possible. Some of you probably already saw or heard that
the vaccine mandate is being modified for our student population, and that is welcomed. And we have realized. We listened to our students.
We realize that need to work with the students who are not fully vaccinated by October 15 and want to access institutions and the district
campuses and locations, those individuals can continue to the fall semester to access the campuses and the various districts sites, and do so by continuing to get tested
twice a week. And testing is available on campus. Folks can also test in the community, but they
get tested and they upload the test results on to our app. The MyVCCCD app.
And then so doing, we're able to continue to maintain the safety and the well being of our campus community and our student population in particular.
In terms of our faculty and staff, the college district is in negotiations with those two unions and we expect that there will be some
information coming regarding whatever resolutions that the district has come to with AFT and SEIU. So please stay tuned for that, but as far as students are concerned
as of today, students will be able to access the campuses
using regular protocols of screening before they come to campus and making sure they go to the screening stations where they get on campus. And that for those individuals who are unvaccinated unverified,
that those individuals get tested twice a week. Testing can be on campus, testing can be off campus, but that that information is to be uploaded onto our VCCCD app.
In terms of the continuous work that we're doing, I want to first of all thank the ASMC, and ASMC leadership, particularly President Mary Poitier and the
Director of Student Advocacy, Karina Arteaga, who have not only partnered with us in facilitating and hosting two student town halls last week, but they continue to partner
with our RE folks and getting research out to the student population. We want to hear from students and want to make sure that we hear from
a group of students as possible. So that information that can then leveraged into action that supports student safety and that supports overall campus safety.
Can we move on to the next slide please? Okay so as you see here, this is the
initial board policy and I just would just bring this back so that you're aware of the context of that board policy and how that policy that has determined and defined action moving forward.
And again, the modifications to this for the fall semester, but for the fall semester only. Come January, students, faculty, staff, administrators who wish to access campus, will need to be vaccinated to be able to do so.
The exemptions argue, the medical exemptions, as well as the religious exemptions and you'll hear more about those too, and those processes during the course of this update. Next slide please?
Okay.
I'm not seeing the next slide.
Thank you. So we'll pass this on to Allison, who will then provide information on our COVID dashboard.
Mary: Julius, there were several questions about the vaccine mandate, do you want to go through them before we go on to the
dashboard? [Julius]: Yes let's do that, so we can address those.
Mary: Okay, Michael Would you mind going back to the slide prior? Thank you. So Julius there were a couple of questions, one of them, "What would you recommend for students that did drop in anticipating a hard line on the October 15 deadline? Would student be allowed to re-
add into the class?"
Julius: So we are encouraging, and we will be encouraging students who dropped and who are still able to
complete the course work and again, with the
permission of the instructor and adjunct instructors to extend empathy to folks. That those individuals who made that decision, and they want to choose to do so they can come back. We also will have
new other courses added to the schedule, beginning as of next week and then the week thereafter. So students can also choose to
register in those courses, but we will be entertaining re-registration.
Mary: Thank you. Also there was a question about rapid test. Would the tests that the students and employees and that, would be taking are these going to be rapid tests or will they continue to be the PCR tests with the 24 hour turnaround?
Julius: They will continue to be the PCR tests, but the college district is looking at options where rapid testing will be available to both students, staff, and faculty.
Mary: And then there was a third question that asked and, I don't know that you will have this information,
but the number of faculty that were that well, I guess, maybe an acknowledgement that faculty were notified about those that were non verified, that they would not be able to teach in the spring.
Julius: I don't have that number of the faculty that were notified on Friday,
but we can certainly get that information, but I don't have it off the top of my head right now.
Mary: But, I guess, my question to you is is that number variable? I mean are we still taking more vaccinations and can that number go down?
Julius: Yes, we certainly are still taking more vaccinations. And it is important to bear in mind that, for the students, the vaccination, I think we can call it like a cessation.
I guess a reprieve for the rest of this semester, but it still expected by virtue of this mandate that is still in effect, that
but as of spring semester faculty, staff, and students will have to be vaccinated to come on campus. So for now, there is that remission or reprieve, but over time, folks will still need to get vaccinated to be able to access the campus.
[Mary]: Thank you. [Julius]: You're welcome.
Allison?
Allison Barton: Thanks Julius. So here's our COVID dashboard. Right now we have four positive cases. We have 10 exposures. So total of 14 in quarantine.
Most of those 10, I want to say, maybe six or seven of them are classroom exposures. The others were off campus exposures.
And you can see that we've had a total of 24 students, 3 employees, for a total of 27 cases,
since the beginning of the school year. And then we've continued to see a numbers of vaccinations climbing each week. The vaccinated number is now higher because we've had a few that matured
to verifiable status over the weekend, but, and then we have pending ones. And again, those pending ones now or not, because there's a backlog, it's because they haven't gone to the two week after
waiting period, yet. So they're not verifiable yet, but we so appreciate everybody uploading those. I know that Michael's putting in the chat
the links. If you don't wish to use your cell phone. You don't have a cell phone that you can upload your information on,
you can it using the online form, and this is the link for that. That's in the chat right now. And if you haven't heard from
the district about your vaccination status, please let us know. I look them up all the time. Sometimes
there was a problem with upload or something like that, that I can help you rectify. So those are lots of options for you to make sure that you get your vaccine uploaded in time. Next slide please?
So, again, we show this each time we come together, but I just want to make sure everybody understands how to upload their shot information on the app.
On your phone.
Remember, you need to slide left. So till get to the report, vaccinations tile on your app and just follow the directions.
You will need to have either an image of your card or the card to take a picture of when it gets to the add photo part. It's pretty simple. It takes way less than a minute to do it, unless you have to scrounge around for your card first. Next slide please?
Same thing with your COVID results, you kind of slide to the left to get to the report test results tile and you click on that.
And then you just follow the instructions. It's really important that you put your phone number, where you can be reached
in the report test results page where it asks for that, because Student Health Center does, we call you to to check in on you to see what kind of symptoms you're having and to give you further instruction
if your test is positive for sure.
And there's a way you can do this with using an online form too. I think Michael's probably put the link for that into the chat as well. So there's a screening one and
the test result link are both in the chat now. And I believe I mentioned that in our last Update, but a lot of people don't want to use smartphones, can't use smartphones. We're gonna have
tablets
available of each screening area so that you can check in there, but you can also check in at home, using that daily screening check in link that's in the chat there.
And you'll receive a pass in your email that you can just show on your phone, if you want to use your phone for that or you can print it out and show the screeners that too.
So that allows us to do a better job of contact tracing, a more thorough job. It's not very easy to do that with the paper check in. So we're making that available to everybody to be able to do the electronic procedure instead of the paper one. Next slide please?
Alright, so and then just to talk a little bit about the medical vaccine exemption process for students. Next slide please?
So,
our processes in accordance with the board policy, the administrative policy that you can see here on the screen. There are three reasons for medical contraindications
to get a vaccine. One is an allergy to components. And you have to be allergic to components that are in all three vaccines. Like we
have had people that have an allergy to a component that's in one vaccine, but they could still get the other two. And it's really important for people to know that, that they have access to vaccination.
And your medical provider would be the best person to help you walk through that and try to figure out which one will be best for you, if you have allergies. And if you have current COVID-19 vaccine, you have to,
infections, sorry not vaccine, you have to wait 10 days. So about a week and a half, but then you can start safely start a vaccine as soon as 10 days after your diagnosis date.
And then, if you had an anaphylatic reaction that's a permanent contraindication. So if you've had an anaphylatic reaction to a prior COVID-19 vaccine, you should not get a vaccine.
So those are the reasons why we would allow you to have a medical waiver and all the ones that we have had turned into us, we have
we've already reviewed and made our recommendations, so far. So we don't have any outstanding student medical waiver requests. I do want to add that, I don't just sit at my desk and do them all by myself. We have
people from each of the three student health centers in our system. And we actually, at least one one representative from each health center, but oftentimes all of us get together and
discuss them because we want to offer the best, not only
the best answer to the waiver, but also the best advice we can give. We've had a
fair number of people call here just wondering if they should get vaccinated and what should they do, and that kind of thing. And so we work together as a team to provide the best advice we can for you and to absolutely approve of waivers that are appropriate and complete.
Let's see if we have any...
Mary: Allison, there's a couple questions for you, if I may?
[Allison]: Yes. [Mary]: One is a question that asked if
someone has had COVID or has natural immunity from having COVID, does this count and do they not have to get the vaccine.
Allison: What the CDC has said is that natural immunity last for 90 days. And it's not like this block where it's the same across the 90 days, and then nothing the next day, of course, it decreases.
What the CDC has said is that it's safe for you to be vaccinated 10 days after your diagnosis date or the first day of your symptoms, whichever is earlier.
And so that's an important thing to understand. Our waiver is a 90 day waiver, and that means that at the end of 90 days, you have to be complete. So it's sort of in the middle between those two.
Mary: Okay, thank you. And the second question, "If one is vaccinated and does gets routinely tested, just as a safe additional safety measure,
do we want them uploading their negative test results? Or will this cause
additional... [Allison]: It does not causing any problems.
It doesn't cause any problems to do that at all. Nope.
And
that part of the system is very manual. Like we would we would be alerted to a positive test, and it would give you
a red pass if you uploaded a positive test.
But it doesn't cause any more problems and it's helpful if we need to go back in time. We haven't really had to do that too much, but it's possible. So that you don't have to, but you could, unless, well if you've been vaccinated you're not on a waiver. So
it's a moot point.
Mary: Thank you.
Allison: mm hmm.
All right.
Let's move on to the next slide?
Alright, so the documentation required is that there are
three pieces of paper in the form. One that the student fills out and then to that the physician or the health care provider would fill out.
And then
the forms have to be complete
and the physician stamp should be on the form, right? That tells us that
it's an actual physician that they have a practicing good standing that sort of thing. And if it's not on there, it just requires a lot more research on our part to make sure that
the form is legitimate. We've had some forgeries of different documentation around COVID-19, and so we just want to make sure that that is not happening.
The requests go to the Student Health Center. You can drop them off in person, if you want to, or you can
snail mail them to us if you want to, or you can upload images, you know PDFs to mcshc@vcccd.edu. And again, all personnel from all three student health centers work together to determine whether we're going to approve or deny.
Next slide please?
So I'm going to turn it over now to Dean Monica Garcia and she's going to take you through the religious vaccine exemption process.
Mary: Allison, there's just a couple more medical ones, maybe we could just go over those,
if you don't mind?
One is an understanding that in the VCCCD admin procedure manual, it also does allow a medical exemption for mental health or due to a disability.
Allison: Yes, we haven't had any that have come in for that reason, but yeah that is one of that's true, that is in parentheses, including mental health. Yep.
Mary: Okay, and then dealing with visitors coming on campus.
The reason why visitors have a slightly different process than staff and faculty.
Allison: Yeah, I think, because we have people coming to games and we have people going to see plays and other kinds of activities on our campus,
my understanding is the board has decided that people that are visitors to the campus,
just have to say that they don't have symptoms and that sort of thing. And we don't case manage them or any of that. That was a board decision. Julius do you want to say more about that?
Julius: Yeah I want to add to that. So
we distinguish between visitors who are here on an ongoing basis. So, for example, the individuals who come on campus and they deliver a package,
the expectation is that their employer has some way of making sure that they're safe to come onto our campus and then when they are on our campus they're masked. So there is protocols in place against their
employers and they're on campus or very brief periods of
time and they're not being exposed to as many people as they might be in a way that's more consistent. So there's that category that is
temporary, very temporary as visitors on campus. Then there are those who are not employees of the VCCCD, but they do work on our campus. So, for example, the folks at Barnes and Noble. And,
in those particular instances, what we require is that they follow the are going to be consistent in following the protocols of the college district. So those individuals have to get vaccinated by October 15, otherwise they cannot work on campus on
property. The question about folks who come to games or to see plays, we expect that those individuals will complete our survey, whether they do it on paper, or they do it
on the app, or the health assessment, that will be one, we're screening those individuals. But, again, we keep reminding folks that
part of our practice on this campus and on all three campuses, and the district office is that everyone who comes on campus is masked. And that they
observe health protocols, such as social distancing and particularly the outdoors and in external outdoor settings that they be aware of how they are congregating.
So if you're a football game, for example, were not expecting you
to be vaccinated to come to a football game, but we're expecting to be aware, before you come into our campus, that we have an app that assesses your one's health and health status. And that you do take that in place, and I have to say
kudos to our Athletics folks at the football games I have gone to so
far, they are diligently making sure that folks comply.
Allison: Thanks Julius.
So, Monica are you ready to?
[Monica Garcia]: Yes. [Allison]: Okay.
Monica: Good afternoon, everyone.
I'm going to give a little presentation regarding our religious exemption process and
I'm not sure if we have a next slide, but if we do, we can move on over to the next slide? Thank you.
Students and staff have an opportunity to submit for a religious exemption. The forms are available on our district website, which we have posted in our chat. And all forms of it are available there for our students and for staff.
Staff are able to complete the forms and those forms are submitted to HR and those requests are adjudicated by our HR. Students
can also find their forms there as well. And those forms will be completed by the students and then they will be submitted to our mcdivision128@vcccd.edu. However, our current our current process is changing. We are trying to
look at the alignment that the medical exemption process is doing, which all three campuses are looking at the requests.
We are planning on doing the same, although we have not made a final decision on that. Our current process by now, is it is admitted to our MC Division 128
email. And we are aligning them up to take a look at them. We have an Ad Hoc committee, who is looking at them and putting together a
recommendation for our VP of Admin Services at the moment. And our VP of Admin Services will then
email a decision to students. None of the request have been adjudicated yet, because we're trying to be very intentional in making those determinations and also
solidifying our final process of whether we will be doing it on campus or if we will be adjudicating the request as a district wide committee. I'm not sure if anyone has any questions or Jennifer if you'd like to jump in, if I've missed any?
Jennifer Clark: Actually, Monica I recall that from because we had all of us involved in the religious exemption process, district wide had some training last week, which was very, very helpful. And
one other change coming to the process is the requirements on the forms are actually being reduced. There are three or four pages now, and there are a number of
pieces that were required before that are becoming optional. So the mandatory pieces of that process are becoming fewer.
Monica: That's correct. Yes.
Mary: A question Jennifer and Monica. Just a question about why they were not adjudicated up to now, and I believe you said that you have recently met with council to get to clarity.
Monica: Yeah that is correct. That is correct. We wanted to be very clear on what our responsibility is in regards to the request and we just wanted to be very
careful to not make a decision without some sort of guideline, and some sort of guidance, I should say
from our council. We have received that just last week and we're ready to go. We're just finalizing some final
decisions regarding our committee and the makeup of the committee. And once we do, we plan on trying to get them out as soon as possible, because we know that students are waiting.
Mary: And then there was a question asking whether they should resubmit.
Monica: No. Those who have submitted, we have your requests. They're all ready to go. So there's no need. If you feel more comfortable by resubmitting, it's not a problem. You can go ahead and do that, however, we do have and we it's not going to
make it any different or difficult. It's up to you. It's really just your comfort. We're okay. We'll just say, "Oh, we have two applications."
And if you'd like us to consider the application that you're putting in now, then just let us know that, but at this moment there's no reason to resubmit. We have everyone's requests, and I mean students.
Mary: Thank you. There was a concern about whether we were more stringent than CSUN or UCLA. But I believe our process is being more aligned with theirs. So am I correct?
Monica: That's correct. Absolutely.
Mary: Thank you.
And the expected turn around for students? The faculty and staff will come from HR. If I'm correct, is that?
Monica : That is correct. Jennifer, unless Jennifer has other other information, I'm not sure what the timeline is. But sometime this week I believe we're making final decisions and moving forward.
Jennifer: I don't have any other information Monica. It's just when the group can get together and review all the applications.
Mary: So just one more question too. So if someone is waiting to hear back on either the medical or the religious,
with the email from the Chancellor, is your assumption that they would then be able, they would stay this whole semester, and then just go through the testing process? And that the exemptions would really be in position for the spring semester?
Jennifer: That's correct. With the notice coming out just this morning from the Chancellor, for the remainder of the fall semester, whether students have an approved exemption or not, students will be able to test out for the remainder of the fall semester. So
the religious yes, the religious exemption process would take effect and be needed, like an exemption approved exemption would be needed, beginning in the spring semester.
Mary: Thank you, and have the changes been made on the web site, or will there be an FAQ coming shortly?
Jennifer: I believe an FAQ is being worked on, as we speak, district wide. That should really help with transparency and just help people with the process.
That's coming soon. I don't know that the website has been updated yet. Again, the messages all just came out this morning. So I'm not sure whether the websites yet been updated, unless you know Monica?
Monica: No they have not. I just checked. So yeah everything is happening quite quickly. So once we get solid information, we'll make changes to the websites.
Mary: Thank you.
Monica: We have Oleg reporting next. Sorry. Thank you.
Oleg Bespalov: Great. Thanks so much Monica.
Hello I'm Oleg. I'm the Dean of Institutional Effectiveness. Today I'm going to be talking about a survey we distributed last week to students.
The survey was in collaboration with ASMC. ASMC really led the charge on designing creating the survey, and I was able to support them with that. And it was to hear the voice of the students, in terms of their thoughts in a lot of these issues. Next slide please?
And next slide again?
So I wanted to just dive right into some of the survey results.
The theme of the survey, I would say is
much like the rest of the country. There's a lot of divided opinions and so you'll see as we go along, through the questions
it's definitely hard to point out any one particular overwhelming feeling for one thing or another. It's definitely
very much divided in terms of a lot of things. So I'll just kick it off with this question first. So the first question we had was
"Do you currently access the campus for online courses, resources, or sports?" And so about half of the students do and half of the students are still very much online and not coming in at all. Next question, please?
So the next question, starting with the theme of things kind of being divided amongst different students is,
"How has the current VCCCD COVID-19 vaccine mandate influenced your decision to access on campus resources, enroll in on campus courses or participate in sports for fall of 2021?" So in this one
about a third of students said the vaccine mandate, makes me feel safe to go on campus. Another third said
I will not be able to go on campus after October 15, as I'm unvaccinated and don't plan to become vaccinated.
About 17% said, I will be on campus regardless, since I am vaccinated so the mandate does not influence my decision. And about 19% said, I will be online regardless, so the vaccine mandates does not influence my decision. Next slide please?
Similar question, but that one was about fall. This one is about spring of 2022 and similar type of variance and responses with about a third and a third for the top two questions and then
the remainder for the next two questions. So whether it's fall or whether it's spring, there's some consistency in the variance with regards to how these questions were answered. Next slide please?
So the next slide is, "Are you fully vaccinated against COVID-19?"
About 63% of students said yes. A third of students said no. And just a small population said no, but plan to be vaccinated by October 15, which is the mandate.
And then no, but plan to be vaccinated by the spring 22 semester. These rates, with like about 63% of people,
it's hard to find data exactly on the particular margin of our students, in terms of their age group, but generally speaking, the younger population
the less likely they are to be vaccinated. So we were also monitoring the survey results, in terms of whether it's representative of the area. And I think with these responses it's pretty close to what I would imagine,
you know, younger population, which are college students, do towards in terms of being fully vaccinated. Next question?
"Do you plan to get a medical religious exemption?" So this question was asked for only students who said they
are not vaccinated. So this is a smaller group of students than the whole population. It's just the ones who said they are not vaccinated from the prior question. So for the students who are not vaccinated,
10% plan to get a medical exemption. 35% plan to get a religious exemption. And over half do not plan to get an exemption at all. Next question?
"Do you support the current COVID-19 vaccine mandate that requires all on campus students to be fully vaccinated by October 15?" So I think not surprisingly,
half the students do and half the students don't.
I was searching around a little bit just to see the mood across the country,
and that's fairly consistent with vaccine mandates and national surveys. So about half the US population supports them and half the US population doesn't. So
our student responses are fairly consistent with, I would say, national polls, in terms of whether people favor vaccine mandates. Next slide please?
So the next one is, "Do you support the option for unvaccinated students to access on campus classes, resources, or sports if they are regularly tested for COVID-19?"
Of all the divided responses, I would say, this is the one that had that the strongest in terms of leaning one way or another. So about 69% of students said yes, I would support a testing alternative.
And then about 31% of students said no, I would only want vaccinated students on campus. So
it definitely leans towards the yes a bit more than some of the other questions, but nevertheless, about a third of the students who would not feel comfortably, that's definitely a fairly large minority as well, in terms of survey responses. Next question, please?
So, "If a COVID-19 testing alternative to be vaccinated were to be granted, how often would you want unvaccinated students to be tested?" And this one's
fairly wide variance in, 21% said every two days, 14% said every three to four days, a third set every week,
and another third set every other week. So there's quite a lot of variance in terms of comfort level with how often testing would need to happen, if it were to happen. Next question, please?
Then the next question is, "If a COVID-19 testing alternative to be vaccinated is adopted, what is your opinion on students being tested regardless of vaccination status?"
This one too was pretty spread out. So about a third of that students said vaccinated students
should not need to be tested. 27% said unvaccinated students should be tested more often than those vaccinated. And then 40% said unvaccinated and vaccinated students should be tested at the same time interval. Next slide please?
And last but not least, I think not surprising, and given the topic, we had a lot of open ended responses to the last question.
So it's kind of hard to put it all together, so we use a technique called word cloud. Where it just takes the most popular words and populates them at this kind of word cloud looking thing. So there's
lot of different words, but some popular ones included the word choice, like you know it's my choice, you know, my body type of stuff.
The word mask came up. The word safe came up a lot. The word make as in like, "You can't make me do this or something." The word spread came up like,
"I'm concerned about the spread of COVID-19, if people were vaccinated are unvaccinated." The word against came up like, "I'm against it.' The word online came up like, "People have an online option." So much in the same way that
the responses from the earlier questions are pretty much spread out with mixed opinions. So too were the open ended comments.
And that is the survey. Again, with many, many things, the one thing I would say is that the survey was sent out via text message.
Right now that means it was sent to about 75% of students. We're still looking into a way to see if we can send out the survey via email to the 25% of students who did not receive it.
But, looking at the data itself, it seems fairly representative.
You know, both in terms of the response rates that we have received, as well as some of the, when I compare the responses against what I know about data in the existing community like
the percentage of young people who are already vaccinated or national opinions on vaccine mandates.
Mary: Thank you Oleg. I think that answers a question about whether this is representative. We're doing everything we can to try to hear from as many students as possible.
Oleg: Thanks Mary. Yeah. In terms of representation anytime you see a wide variance in a survey, it's usually a good sign that it's fairly representative.
If you see things skewing, just 99% of people will agree to this one particular controversial thing, then that's typically a sign that the survey might be skewed significantly.
Mary: Thank you.
I believe Julius you're on next?
You do have a couple of questions. I think just two questions before we go on to the next part if you don't mind?
Julius: Yeah and actually I have a response to the question around how many faculty members received the letter on Friday and those faculty members who are non compliant with the
vaccine mandate as of last week. And district wide, in total, 342 faculty members. From Moorpark College, 116 part-timers and 29 full-timers. So that addresses the question that was posed.
Mary: Thank you. Will there be
messages, informations, emails, as well as letters going out to all faculty and staff? Do you anticipate that information coming out in the next day or two?
Julius: There should be information coming out to all faculty and staff, well the faculty once the AFT agreement is concluded and to the staff when SEIU
is concluded.
Mary: Thank you. So we're looking to hear on that shortly, this week. Thank you.
I think those are
the main ones.
Great.
Julius: Okay, so remote work group. I want to thank those of you who participated in our remote work group
focus group discussion a couple of weeks back, actually on August 30. And for those of you who volunteered to participate in those work groups, moving forward.
And again, the intent of these work groups was to really listen to our concept of remote work and in so doing, get these work groups to sort of represent what Moorpark College community
is thinking about the concept of
remote work. Part of the goal of this remote work group for Moorpark College is to make recommendations on behalf of the Moorpark College community.
And that to be shared with the district work group team for review.
The college recommendations are made to the Chancellor by the college president and that
informs our discussion involvement at district wide work groups. So if you think of it as we're having our conversations on campus. We make recommendations that goes to the district wide work group.
The district wide work group will reflect members of each campus and I'll talk about that once I'm done with the college one.
And then, a recommendation is made by that district wide work group to the Chancellor for our district. The Chancellor is giving
the campuses through the month of October. And then in November, that the colleges will report back to the
Chancellor what the recommendations are around remote work. So for us, we identified
four themes for four walking areas. Areas and jobs, best practices, operational recommendations, and processes and policies. If you were an individual who volunteer to participate in any of those groups, you will be or have already received
a charge for the group as well as a list of individuals in that work group. We're still taking people who are interested in participating each of these work groups, but bear in mind that we will need to deal with the groups and make a recommendation to the groups by November 5.
Let's go on to the next slide please?
So each of the areas what groups have a charge and see those listed there. I'm not going to read all of them out for you. And I know that the best practices work group and the processes and policies work group have begun to meet already. And thank you to Monica to Carol
Doctor Higashida and
Dean Garcia
who convene these groups. I thank you to the managers who have agreed to convene the other two groups
so that conversation can happen. So here's really the frame, in which, we want to engage in this conversation. As you've seen the charge,
that areas within the charge, and there's areas outside of the charge. So the goal is really for us to have a robust conversation about the future of work and the nature of work, moving forward.
We know that we're not going back to what it was like prior to the pandemic, but we're still trying to find what it is going to be like after the pandemic, and as we move forward beyond the immediate moment.
I would hope that as a group we're using in those individual work groups and as a campus, we're using our experience, we're using research,
and we're using practices that other institutions, other industries have adopted. The goal for our campus is to make sure that we have a really robust conversation, so that we can make recommendations
on what we've done that works and what we want to continue doing. So that's the processes and policies work group. Operational recommendations this the things that we can
modify and we can change to improve efficiencies, and success. The best practice is to identify what those are,
because, ultimately, wants to create context for ongoing remote work, not just for the moment, and not just the pandemic related, but ongoing work. And then really the first ones to look at areas and jobs that are
student facing and also non student facing positions and how they can successfully be completed remotely.
So the goal here for these individual work groups on our campus is to make recommendations that will help us work smarter, work efficiently, and create work environments that are not duplicative.
To create work environments that are respectful of people's work life balance, but also create environments knowing that technology is evolving and that technology will help move us interactions in places where we are
now. So how do we create environments for innovative practice moving forward. Next slide please?
So, in terms of the district, before I turn it to Jennifer. In terms of the district work group and as you know Chancellor Gillespie has charged,
a district work group which I'm co-leading with Vice Chancellor Laura Barroso and that work that the two of us will be meeting later on this week to sort of set up
a protocol and process for that district wide work group. What the Chancellor has asked, that each campus has four representatives. So at Moorpark College,
I reached out to the Academic Senate president and to the Classified Senate president, these are work related environments, so focusing in those two areas.
And I also reached out to our managers. And we are looking at having a representative from faculty,
a representative from classified professionals, a classified supervisor or manager, and an administrator. So those are the four that I
got feedback from our group and we'll be forwarding those names to Dr. Gillespie. So that we know that for Moorpark College there's four individuals,
who will be representing us on that level. So after this conversation is done on campus, whatever recommendations that comes from each of the three campuses will go to that level for deliberation further.
That deliberation will include those four members from our campuses and I'll send an email out
shortly to those individuals, from the list that they still want to participate and then I'll send an email to the college identifying who those individuals are. The goal is to have these really robust conversations moving forward and making sure that they are meaningful as we continue. So I'm going to pass it on
to Dr. Clark. If there are no questions. If there are questions, I'm willing to take them.
Jennifer: We are getting real short on time. So I'm going to do this real fast. We've got several incentive programs which I've mentioned
in the past. We've got the 805 incentive program for students who attended Moorpark College either the spring of 2020, fall of 2020, or spring of 2021, that had not enrolled in the fall of 2021, by it was,
I'm trying to remember what the date was, but they were not
registered at the beginning of the fall semester in August. It was like a later September date. So if they enroll in six or more units, they qualify for the 805.
And we have awarded many of those. And I know that sort of an ongoing process is students are
enrolling with us in the fall semester six or more units in qualifying, we are awarding those 805 awards.
The incentive for $1,000 is for all students that are carrying six or more units this fall semester. And I believe that all students have received an invitation. So if your students, if
you want to mention it to your students, they
really need to be looking at their MyVCCCD email. They should have received an email from the Financial Aid Office as with directions as to how to claim that $1,000 award. So those initial,
again, notifications have gone out to all students with six or more units this fall, provided that those six or more units have begun.
If they have an October start class, for example, and they don't have six units prior to October, they would not have received an email yet. So the one caveat is their six units have to have already begun.
And then, finally, the incentive for vaccinations are running through our
Barnes and Noble bookstore. The $100. The date has been extended, and if you want to go to the next slide, I'll talk about that?
Right here, the date was extended to October 15. So students can show their blue pass to say that they have a verified vaccination in the app, up to October 15. They will be awarded a $100 credit.
And they have until January 31, 2022 to spend that $100. So it will help them if they want to, if they're taking classes, the fall semester they can use it to buy books or whatever, for the spring semester for 2022.
And I did want to mention we've had the equivalent of like 1,000 students take us up on this already and
use their $100 credits at the bookstore. We had about $66,000 spent at the bookstore on this program, for the month of August. And we had about $35,000
spent in the month of September. So that's $100,000 between the month of October and September. So that means lots and lots of students are availing themselves of this program, which is great news. Next slide please?
And that's for Mary.
Mary: Thank you Jennifer.
I have just a couple of points, and then we will
hear from Karla and from Tammy. And then we'll come back to some additional questions at the very end with Julius, because there's a couple of I think good ones to ask him.
Two big questions, one is about, or a couple of points, the Spring 2022 schedule.
You've been hearing that the mandate will be in place and will be solidly enforced at that time, for spring. The spring schedule will be about
for faculty, hopefully, you have had the discussions with the department chairs and the deans so that people have about 0.4 load for
online and the other 0.6 have some kind of an on ground or on ground component to that
for the full time faculty. So we will have about a third of the courses will be online, about a third will be on ground, and about a third will be hybrid or hyflex.
We're basing this upon our student surveys, where we heard from the students as to what their comfort index, and what they were looking for. So our goal is to meet the students
and provide what they need for their courses. We are setting up some work groups, so if people are interested in being part of a
group to look at whether we should provide some on ground testing opportunities, to complement our current
processes. If you are interested in being part of this work group, you could send an email to myself or to Gabby Chacon.
Also, if you are a faculty that's using Proctorio in your classes this fall, please let us know, we need to provide some information about our Proctorio use. So please let us know on that. So that's kind of where we are, as far as moving forward towards spring. Hey Karla.
Karla Montenegro Gonzalez: Hi Mary.
All right. Hi everyone, I know that we're running short on time. So please next slide?
I just wanted to remind everybody that we have Undocumented Student Action Week going on from Monday, October 18 to Friday, October 22. And I want to show you some of the events that we have going on. Next slide?
So the Community Colleges Chancellor's website will be hosting webinars every day from 1:00 to 2:00 pm.
And to kick things off, on Monday, we're going to join Immigrants Rising into the AB 540 Conference. So I hope you can be there. On Tuesday, the theme for it is
work and financial opportunities. So students will be participating in workshops that are related to those topics and are listed in the the PowerPoint slide. I do want to bring a note to the Community Leadership Town Hall. This is an opportunity for you all to
receive more information from the panelists. The panelists are going to be all the VCCCD presidents and other offices in the county that advocate for undocumented students. So please join us there. Next slide?
So for Wednesday, it's immigration themed. So we're going to go ahead and have a fair information events and we're going to go ahead and feature on event by Oxnard College, Banking for Undocumented Students.
Thursday, our last day of celebration, we will go ahead and talk about the health options for undocumented students and families. Next slide?
So, Michael just went ahead and shared the webinars that will be going on. I do want to make note that on the second website, the MC, OC, VC, and East
VC, that's where we will be listing our
events. So please bookmark that page. We will continue to add more events, as we know about them, but you will find the Zoom links there as well as the physical location for these events. So I hope you can join us. Thank you.
Mary: Thank you, Karla. And Tammy?
Tamarra Coleman: Thanks Mary. Hello everyone. We are coming to the last two weeks of Latinx Heritage Month and we have two
final or two more events. One is happening this afternoon at 3:00. Breaking Through The Adobe Ceiling. We have two administrators, Latinx, Latina administrators who will be joining us. Dr. Cynthia Olivo, who's
the founder of the group Colegas. It's a Latinx organization for California Community Colleges professionals. And also Dr. Margaret Quinonez-Perez who's a Board of Trustee for Santa Monica Community College. And it will be moderated by our hostesses extraordinaire,
Monica Garcia, and Farisa Morales, sorry, will be moderating that event this afternoon. So please join us at 3:00. And our finale, as you can see on the screen, we have a very special guest Grammy award winning Cuban jazz artist,
Arturo Sandoval. And we have several things happening that day, which you may have seen go out last week to the campus community.
In the morning, we have a masterclass, which is designed to really enhance the work that our music students are already doing in the classroom, but that event will also be open to the campus community.
Do keep in mind, it will be a masked event. It's inside the PAC.
So all of those protocols will be followed. And then later that afternoon at 1:00 in EATM 208, Arturo Sandoval will be there to talk with the campus community a bit about his journey
as a Cuban immigrant, but also as his journey as a very popular and successful musician. So you can join us for that. The afternoon event will also
it will be hyflex. So you can join via Zoom, if you cannot make it live in EATM 208.
Thank you all who have worked on this month and these activities. All right, Mary?
Mary: Thank you Tammy. Those look absolutely incredible, both the activities that Karla, please encourage your students to attend,
and Tammy, those activities will just be so enriching wonderful, wonderful. Thank you.
Julius, there were two more questions that I think would be helpful, if we, I know we are right, we are one minute over. Do you have time for two more questions or would you like to address them in writing later on?
Julius: We can address them as best as possible right here.
Mary: Okay, great. Thank you. There was a question
that dealt with faculty and staff that haven't heard back from their exemptions, what happens to them on the 15th. Will they also be given a an extension in the implementation of the mandate as the students were in the email that went out today?
Julius: Very good question. That question will be answered, based on the outcome of the conversations with AFT and SEIU. So I can't speak to what that will look like, but
I am sure that those two unions are communicating with their membership and they are getting feedback and that information will be coming shortly.
In terms of those who have applied for exemptions, as we're going through the exemption process, the college district
has been responding as quickly as they can to the faculty and staff. So both religious and medical. And they're handling those over there. So
my assumption is that they're continuing to do that work and that they will be responsive, so that there's feedback to folks prior to October 15. And as things change, the processes change and morph to accommodate exemptions and modifications.
[Mary]: Thank you and then the last question asked about whether the vaccine mandate, well particularly, is dealing with the faculty notices for faculty that teach online only. [Julius]: I would need...
Mary: I think what they're asking is if you're a part-time faculty that teaches only, were they also notified if they were not verified.
Julius: I believe that anybody who was not verified and is a faculty member and currently teaching, got a communicate from the district. Yes.
Mary: Okay, So if there were any concerns on that they could also work with the union related to anything like that?
[Julius]: Yes. [Mary]: Very good. Thank you so much. I think we have a lot of good information. Just as a reminder, the webinar will be posted on the president's web page, in the future. Thank you. You all have a wonderful afternoon. Thank you.